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Privacy Policy
We collect no personal information about you when you
visit this Web site, unless otherwise stated or unless you choose to provide
this information to us. However, we collect and store certain information
automatically for traffic analysis purpose. What we collect and store automatically
is:
- The Internet Protocol (IP) address of the
domain from which you access the Internet (e.g., 123.456.789.012) whether
yours individually or provided as a proxy by your Internet Service Provider
(ISP)
- The date and time you access our site
- The pages you peruse (recorded by
the text and graphics files that compose that page)
- And, the Internet address of the
Web site from which you linked directly to our site.
We use the summary statistics to help us make our site
more useful to visitors, such as assessing what information is of most and
least interest to visitors, and for other purposes such as determining the
site's technical design specifications and identifying system performance
or problem areas.
This information is not shared with
anyone beyond the support staff to this Web site, except when required
by law enforcement investigation, and is used only as a source of anonymous
statistical information.
PIPEDa Compliance
Vencon Technologies Inc. is committed to compliance, in both letter and
spirit, with Canada's Personal Information Protection and Electronic
Documents Act ("PIPEDa") as enshrined in the following
ten principles of fair information practices of PIPEDa:
1. Accountability
Vencon Technologies Inc. takes full responsibility for the management
and confidentiality of the personal information under its control, that
is, whether personal information is held within the Vencon Technologies
Inc. organization or transferred to a third party for processing. Vencon
Technologies Inc. has appointed a Chief Privacy Officer who is the corporate
officer immediately responsible to ensure Vencon Technologies Inc.'s
compliance with PIPEDa and other applicable privacy legislation.
Under its accountability obligations, Vencon Technologies Inc. shall (a)
analyze all personal information handling practices within its organization
including ongoing activities and new initiatives to ensure that they meet
the fair information practices, (b) develop and implement personal information
policies and practices, (c) inform and train staff on privacy policies
and procedures; (d) make information available explaining these policies
and procedures to Vencon Technologies Inc. suppliers and customers (e.g.
in brochures and on web sites); and (e) Include appropriate personal information
protection provisions in contracts to ensure that the third party processors
provides the same level of protection as Vencon Technologies Inc. does.
2. Identifying Purposes
The purposes for which personal information is collected, used and disclosed
shall be identified by Vencon Technologies Inc., either orally or in writing,
at or before the time personal information is first collected from any
individual. Vencon Technologies Inc. shall define the purposes for collecting
personal information as clearly and narrowly as reasonably possible so
each individual from whom personal information is collected can understand
how Vencon Technologies Inc. will use and disclose his or her personal
information. Vencon Technologies Inc. will not use personal information
for any purposes other than those originally identified to an individual,
without first contacting the individual(s) concerned and identifying the
new purpose(s).
3. Consent
The knowledge and consent of an individual shall be required for the collection,
use or disclosure of personal information about such individual by Vencon
Technologies Inc., except for certain limited exemptions as expressly
permitted under PIPEDa. In carrying out its obligations under this principle,
Vencon Technologies Inc. shall (a) Inform each individual personally in
a meaningful way of the purposes for the collection, use or disclosure
of personal data and obtain that individual's consent before or at
the time of collection; (b) repeat the procedure for obtaining consent
whenever the new or expanded purposes are identified for personal information
on file; (c) obtain consent only from the individual whose personal information
is collected, used or disclosed except only for an individual who is a
minor, seriously ill, or mentally incapacitated, where consent may be
obtained from a legal guardian, or person having power of attorney or
unless consent is otherwise exempted under PIPEDa; (d) obtain express
consent whenever possible and in all cases when the personal information
is considered sensitive; and (e) review all personal information in its
control prior to the coming into force of PIPEDa and shall either destroy
or anonymize such personal information or shall contact all affected individuals
and obtain their consent to use such personal information for expressly
identified purposes.
4. Limiting Collection
The collection of personal information shall be limited to that necessary
for the purposes identified by Vencon Technologies Inc.. Personal information
shall be collected by Vencon Technologies Inc. using fair and lawful means.
5. Limiting Use, Disclosure and Retention
Personal information shall not be used or disclosed for purposes other
than those for which it was collected by Vencon Technologies Inc., except
with the consent of the individual or as otherwise expressly authorized
by PIPEDa. Personal information could be retained only as long as was
necessary for fulfillment of those purposes. Vencon Technologies Inc. shall
destroy, erase or render anonymous personal information that is no longer
required for an identified purpose or a legal requirement.
6. Accuracy
Vencon Technologies Inc. shall ensure that personal information is accurate,
complete and up-to-date for the purposes for which it was collected. Vencon
Technologies Inc. will not seek independent verification of any personal
information supplied by an individual without that individual's permission.
7. Safeguards
Vencon Technologies Inc. shall ensure that personal information under
its control shall be protected by security safeguards appropriate to the
sensitivity of the personal information concerned. As part of its obligations
under this principle, Vencon Technologies Inc. shall (a) develop and implement
appropriate security policies and procedures to protect personal information,
taking into account the sensitivity of the personal information concerned;
(b) Use security safeguards, as appropriate, to provide necessary protection
including physical measures (locked filing cabinets, security systems),
technological tools (passwords, encryption software, firewalls,) and organizational
controls (security clearances, access restrictions and confidentiality
agreements); and (c) train its employees on the importance of maintaining
the security and confidentiality of personal information.
8. Openness
Vencon Technologies Inc. shall be required to make specific information
about its policies and practices relating to the management of personal
information readily available to the general public.
9. Individual Access
Upon written request by any individual, Vencon Technologies Inc. shall
inform such individual, within the time periods prescribed under PIPEDa,
whether or not Vencon Technologies Inc. holds any personal information
about such individual under its control and, if Vencon Technologies Inc.
does, in fact, hold any personal information on such individual, (a) Vencon
Technologies Inc. shall provide an account of the use and any disclosure
to third parties that has and is being made of such personal information,
and (b) such individual shall be given access to that information and
shall have the right to challenge its accuracy and completeness and have
it amended by Vencon Technologies Inc. to the extent that the personal
information on file is incorrect or deficient.
In complying with this principle of access, Vencon Technologies Inc. shall
(a) keep personal information about individuals in one place to make retrieval
easier or keep clear records of where all such personal information on
each individual can be found; (b) never disclose personal information
about an individual except to that individual or such other person who
is expressly allowed under PIPEDa to access an individual's records,
(c) never disclose personal information about an individual unless Vencon
Technologies Inc. is sure of the identity of the requester and that
person's right of access.
10. Complaints/Challenging Compliance
An individual has the right to complain to Vencon Technologies Inc. or
to the Privacy Commissioner about any alleged breaches of compliance with
PIPEDa. The Privacy Commissioner may also initiate a complaint. To ensure
compliance with this principle, Vencon Technologies Inc. shall develop
and implement easy to understand and easily accessible complaint procedures
and complaint handling practices to ensure that (a) all complaints received
are acknowledged promptly and investigated properly by persons within
Vencon Technologies Inc. who have been trained to investigate complaints
effectively and fairly; (b) all complainants are informed of all complaint
procedures available through Vencon Technologies Inc. procedures, industry
associations, regulatory bodies and the Privacy Commissioner of Canada;
(c) complainants are notified of the outcome of investigations clearly
and promptly, informing them of any relevant steps taken; (d) any inaccurate
personal information or personal information handling practices and policies
are properly and promptly corrected. As privacy laws and regulations evolve,
it may be necessary to revise or update our Privacy Policy without notice,
but we will post those changes on our web site's home page so our
users are aware of what information we collect, use and disclose. We will
continue to be committed to protecting all identifiable personal information
in accordance with the requirements of PIPEDa.
Individuals may communicate with Vencon Technologies Inc. in connection
with matters arising out of this Policy by writing Vencon Technologies
Inc.'s Chief Privacy Officer at the following address:
Chief Privacy Officer
Vencon Technologies Inc.
179 Patricia Ave
Toronto, Ontario
M2M 1J6 Canada
Tel: (416) 226-2628
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